Timecard Workflow

Change the Timecard Status

The progress of each timecard can be tracked by changing the status. Different types of users will have the ability to change the timecard status as they finish their role with it. The status of each timecard can be changed on a bi-weekly, weekly, or daily basis.

An Organization may have a multi-level approval process for timecards. The current choices are single or double approval with employee sign-off. This page describes the Single Approval (with employee sign-off) Workflow.

Single Approval Timecard Status Transitions

NONE → SIGN OFF → APPROVE

NONE → SIGN OFF → REJECT → NONE

NONE → SIGN OFF→ APPROVE → REJECT → NONE

Timecard Sign-Off

The first step of timecard approval workflow is Sign Off. Once a timecard is in “Signed Off” status, it indicates to the Supervisor that the timecard is ready for their review and approval.

1. Weekly or Bi-Weekly - Click the Timecard Status button at the top of the 1 Week or 2 Week Timecard summary
   OR
   Daily - Click the Timecard Status button at the top of the Daily Timecard

2. From the drop-down menu, select Sign Off

Timecard Approval

The second step of the timecard approval workflow is Approve. Once a timecard is in “Approved” status, it indicates to the Payroll Administrator that the timecard is ready for payroll processing.

1. Weekly or Bi-Weekly - Click the Timecard Status button at the top of the 1 Week or 2 Week Timecard summary
   OR
   Daily - Click the Timecard Status button at the top of the Daily Timecard

2. From the drop-down menu, select Approve

Reject Timecard Approval

Once a timecard is in Signed-Off or Approved status, it can be rejected and sent back into Outstanding (None) state for changes to be made. When a timecard is Rejected, the approval steps must be completed again by each stakeholder in the process.

1. Weekly or Bi-Weekly - Click the Timecard Status button at the top of the 1 Week or 2 Week Timecard summary
   OR
   Daily - Click the Timecard Status button at the top of the Daily Timecard

2. From the drop-down menu, select Reject